Project Scheduling Management Steps & Common Techniques

It helps keep track of project tasks and analyze overall project progress within seconds. This offers increased project visibility and enhanced team performance, leading to desired project results. Kanban is a project management technique that helps visualize the workflow with cards and columns.

Team members will begin on the first task in the lineup, and once it is completed, it is moved and the next task is started. You and your team can then move tasks from one column to the next as they are completed, being worked on, or completed. On this map, arrows are drawn from one task to the next based on the order that the tasks need to be completed. Then, these activities are added to a Gantt chart so that they can be identified as dependent.

Consuming to implement, in some cases it can be rigid which kills creativity, and it encourages outsourcing of improvement process with lack of accountability . Breyfogle et al suggests that six sigma requires high level of skill to implement hence may not be suitable in a developing country where there is a lack of skilled labour. Cases where it is applied ineffectively due to lack of skilled labour, will tend to result in poor project performance. Therefore, it is the role of the project steering committee to monitor and control this to effectively direct the project to excellent performance. A project contains five major components, wherein the project schedule is an essential part of the second component.

This duty might involve managing external suppliers or using internal resources and team members. Project managers rely on organizational tools to manage the project’s implementation. Less than a quarter of organizations use project management software, according to a 2020 report from Wellingtone, relying instead on inefficient or outdated alternatives.


You’ll likely need regular meetings to keep everyone in the loop, which also maintains accountability on your team. They’ll know who is working on what, and what deadlines they’re expected to meet. Agile is best suited for teams who have a level communication field and who meet frequently. You can break the project into multiple parts, and then add in “sprints” to ramp up the productivity before each deadline.

Common project management techniques

A project manager’s job is to oversee the timeline, costs and scope of a project within a team or company. Day-to-day tasks vary and may include facilitating meetings, writing briefs and reports, analyzing data, communicating with stakeholders and advocating to leadership for project needs. Then, take advantage of any opportunities in your existing role to lead projects, manage people or organize any processes or events. The skills and experience you develop in this kind of work can transfer to success in a project manager role, even if it doesn’t follow formal project management processes. One of the key roles of the project manager is creating a roadmap for the project that’ll guide all other stakeholders in their roles.

How to use Waterfall

You can’t help a project achieve success if you give into frustration when challenges arise or milestones aren’t met. You can’t facilitate communication and teamwork if you absorb the frustrations or resentments boiling among teams. Throughout your career, you’ll surely have a number of different projects to manage. Mastering a few of these techniques means you’ll be able to adjust and conquer any challenge. It helps ensure that every aspect of the project, every deadline, and schedule is well taken care of. It is a technique that is mostly used for network analysis and for risk mitigation.

  • Right off the bat, your team will know that a project requires X number of assets to be delivered.
  • It is like setting a risk management plan that has been set into place by the project manager.
  • Project planning functions are essential for deciding on the best series of steps needed to complete a given project.
  • Any delay during project tasks will consume this time period without delaying the project.
  • Understand that different scenarios will require different project management methodologies, and you should know how to determine which is the best option for each situation.

However, just like with WBS and Gantt Charts, you can use them as tools, not just as project management techniques. Agile Project Management Process is a value-centered methods of project management that allows projects to get processed in small phases or cycles. It is best suited for small software projects made up of a highly collaborative team or a project that requires frequent iteration. Project planning functions are essential for deciding on the best series of steps needed to complete a given project.

Radar chart

By taking in specific data , it determines which activities are most important or critical for the project’s success. Using a work breakdown structure lets you divide the scope of the project into smaller parts that can be worked on by the project team. As the levels go further down on the WBS, there is more definition and detail. A resource buffer is kept to be utilized if the need arises during project execution. This is kept to avoid last-minute grapple to avail required resources timely. In Kanban, every task is represented by a separate card within the columns.

Common project management techniques

You can also plan and schedule entire projects, plan in sprints and milestones, scheduling teams’ work and compare planned versus actual timelines in your project. It’s great as a tool, or as a stand-alone project management technique. It’s particularly successful for simpler projects, or project teams that are prone to multitasking. Kanban is one of the easiest project management techniques for first-time project managers. This is considered one of the easiest and simplest project management techniques, and because of this, it is perfect for novice project managers. There are numerous ways that the project management process can be approached by project managers and their teams.

How to use Critical Path

It can be overwhelming to choose the right project management tools and techniques for your business, especially when you have too many options out there in the market. We hope this list of techniques and our expertise of project management tools will help you make a great decision that works out for your team as well as your business. Project management techniques make planning and managing projects easier and more effective. They can be applied to any project, regardless of the field or industry. And used in tandem with project management software, they help save time and reduce costs.

Common project management techniques

These are known as “small releases”, which will, in turn, help you gather and work on feedback much more swiftly. Based on the Critical Chain Method, the developed critical path is revised. The technique makes this assumption based on constraints specific to each activity. Overall, CPM helps reduce delays by optimizing work along the critical path.

What are the highlights of using waterfall planning?

The solution to this dilemma lies in the adaptive project framework; a process that was created out of the need to adapt to the continuously changing phases of a project. The Trello system keeps track of all production phases using the Kanban approach. Its command directives and individual assignments provide users with a clear representation of a project’s progress. Nifty’s software lets users organize tasks in Kanban or list view, has a built-in calendar that can be synced with Google, and allows users to trade files and documents.

Helpful Project Management Techniques

Get started now and find your new favorite project management techniques with our project proposal template. Just as a waterfall goes from one level to the next as it falls, under this strategy, one team’s phase can’t begin until the previous phase is 100% finished. This technique focuses on the progress of the project, with constant evaluations being performed after each task. PERT project management is an effective way to balance the budget of a project while also being aware of how long it is taking to complete the objectives.

Communication capabilities promote free-flowing communication about project progress and momentum. The project team may communicate either in real time or asynchronously via communication features. CCPM, CPM, PERT all focus on planning and managing project resources but pay little attention to team management, social and environmental factors.

Maryville’s MBA program helps graduates better understand a project’s life cycle, as well as how to effectively integrate operations across an organization. Learn more about how Maryville University can help you master the tools and techniques of project management. Project managers use tools that feature techniques for easy visualization of a project’s scope and structure. These techniques allow team members to comment and react at various stages as the project progresses. Here are a few techniques project managers use to make their projects more manageable.

The technology and methods used to manage projects, tasks, teams, and other aspects of work seamlessly are known as project management techniques and tools. No, extreme project management is not named after extreme sports like motocross or the various snowboarding competitions. These types of project management techniques and tools are used in highly complex projects where uncertainty is high. It takes a more casual and optimistic approach for planning a project and emphasizes less formality in the company’s culture. The extreme title is owed to an opportunity for flexible planning and unorthodox tactics.

You are bound to encounter a wide range of problems in any project. The most cited reasons for this are the hidden risks, which come out at different stages of the project to get it off the track. You can even say that they pose the greatest challenge to project managers in their work. The project management methods outlined above are by no means exhaustive; there are quite a lot of offshoots and hybrids out there that have churned out fantastic results. Project managers plan, organize, lead, and implement a company’s projects.

Lean project management is less of a strict technique and more of an overhaul of how to manage every project in a pipeline. Knowing that a project will have a lot of different puzzle pieces, IPM gives teams a detailed insight into what resources will be needed and where. Critical chain is less about rigid Project Management Best Practices processes and more about flexibly allocating resources for a project. You have more freedom to experiment and make changes, which makes it particularly well-suited for developers and IT projects. For example, using Float, you can use milestones to build and track deadline dates in an agile sprint.

Coordinating their efforts to accomplish the desired goal can be made easier with project management tools that allows you to collaborate with team members seamlessly. Such a project does not define a clear project goal, making managing projects easier as you progress through the project. Thus, it is a flexible project management technique that steps away from traditional project management technique to lead projects with high complexity. Extreme project management is ideal for managing very complex or uncertain projects that can’t be executed with a well-defined workflow at its initiation.

Project management techniques take raw project management skills and apply them to a system to make completion easier, achievable, and more realistic. You have an end goal, and project management techniques are how you’re going to get there. Rational Unified Process is an agile software development method, in which the life cycle of a project, or the development of software, is divided into four phases. These phases include modelling, analysis and design, implementation, testing, and application, among other activities. These types of project management technologies and tools are agile and iterative, which means they are repeated.

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